(As of January 4, 2016)
A. Enrollment Flow for New Students (Incoming Freshmen, Transferees, CPC Passers, and Technology Pursuers)
I. Pre-Enrollment:
STEP 1: Medical Examination (Office: University Medical and Infirmary Services)
- Medical Staff checks Student’s SASE Rating Report1, SASE Rating Report2, Certificate of Graduation3, or Honorable Dismissal4 (Note: Only for: 1Freshmen, 2PUC Graduates, 3Technology Pursuers,4Transferees)
- Medical Staff conducts Medical Examination and issues Certificate
STEP 2: Secure and Fill-out Admission Form and Pre-Enrollment Form (PEF) (Office: Admitting College/Department)
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Adviser checks if student satisfies cut-off scores of requested program
- Some departments require the student to take their college/department qualifying exam on top of his/her results in SASE/CET.
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Issues Admission Form for student to fill-out
STEP 3: Approval of Admission (Office: Admissions Office)
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Admission Staff receives from Student:
- SASE/CET Rating Report
- CBP/CPC Rating Report (PUC Graduates only)
- High School Report Card (Freshmen Only)
- Honorable Dismissal or Certificate to Transfer (Transferees only)
- TOR with Special Order (Transferees and Second Degrees only)
- NSO Birth Certificate
- Certificate of Good Moral Character
- Admission Form approved by the department (with ID pictures), as well as Medical Certificate and Pre-Enrollment Form
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Admission Staff takes picture for University System ID
II. Enrollment Proper, Billing and Payment Transactions :
STEP 4: Enrollment, CONFIRMATION of Enrollment, and Printing of Enrollment/Billing Form (EBF) (Office: Admitting College/Department)
- Department encoder asks student to line up, checks Pre-Enrollment Form, enters available courses in the student’s database, CLICKS the CONFIRM BUTTON*, prints Enrollment/Billing Form and gives it to Student.
- Payment of College-based fees is not a requirement for the printing of Enrollment/Billing Form.* Once enrollment is confirmed, the student cannot add or delete courses in his/her database. NO REFRESH.
- Student gets queue number and waits for his/her number to be called.
- UBO staff calls a queue number, checks Enrollment/Billing Form (EBF), receives payment and prints Official Receipt (OR)
OPTIONAL: COR Printing and Approval
(for those who need and are required to produce COR)
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You are officially enrolled after your payment of tuition and other BOR-approved fees. Check your enrolled courses and its section on your AKAN account.
B. Enrollment Flow for Old Students
I. Pre-Enrollment (Before Final Examinations)
STEP 1: Academic Advisement and Pre-enrollment* (Office: College/Department)
- Adviser reviews evaluation sheet of student (also approved Shifting documents of Shifters)
- Student accomplishes Pre-enrollment Form (PEF) to include courses to be taken, alternative courses and sections
- Adviser keeps Department Copy of PEF and gives student his/her copy
- Encoders enter available courses based from the PEF* Pre-enrolled courses are subject to PREREQUISITE CHECKING at the end of the semester.
II. Enrollment Proper, Billing and Payment Transactions
STEP 2: Enrollment, CONFIRMATION of Enrolled Courses, and Printing of Enrollment/Billing Form (Office: Admitting College/Department)
- Department encoder asks student to line up, checks Pre-Enrollment Form, enters available courses in the student’s database, CLICKS the CONFIRM BUTTON*, prints Enrollment/Billing Form and gives it to Student.
- Payment of College-based fees is not a requirement for the printing of Enrollment/Billing Form.* Once enrollment is confirmed, the student cannot add or delete courses in his/her database. NO REFRESH.
STEP 3: Payment of Tuition and Other BOR-approved Fees (Office: University Business Office (UBO) at Science Lecture Hall)
- Student gets queue number and waits for his/her number to be called.
UBO staff calls a queue number, checks Enrollment/Billing Form (EBF), receives payment and prints Official Receipt (OR)
OPTIONAL: COR Printing and Approval
(for those who need and are required to produce COR)
-
You are officially enrolled after your payment of tuition and other BOR-approved fees. Check your enrolled courses and its section on your AKAN account.
C. Designated Cluster:
Science Lecture Hall