In accordance with RA. No. 7722, known as the “Higher Education Act No. of 1994”, BP. 232, and Res. No. 321-2013 Commission en banc dated April 8, 2013, the Commission on Higher Education, pursuant to its commitment to the utmost achievement of quality, relevant and efficient higher education in the country, hereby adopted and promulgated the following Enhanced Policies and Guidelines of Student Affairs and Services (CHED Memorandum of Agreement, Series of 2013), which define the scope, procedures, the extent of regulations as well as the mechanics of evaluating student welfare and activities for students enrolled in Higher Education Institutions (HEIs) thus:
Student Affairs and Services
Section 10. Student Affairs and Services (SAS)- Student Affairs and Services are the services and programs in higher education institutions that are concerned with academic support experiences of students to attain holistic student development. Academic support services are: those that relate to student welfare, student development and those that relate to institutional programs and services. Implementation of these services can be unique to an institution.
10.1 Student Welfare Services are basic services and programs needed to ensure and promote the well-being of students.
10.2 Student Development Service refer to the services and programs designed for the exploration, enhancement and development of the student’s full potential for personal development, leadership, and social responsibility through various institutional and/or student-initiated activities.
10.3 Institutional Student Programs and Services – refer to the services and programs designed to pro-actively respond to the basic health, food, shelter and safety concerns of students including students with special needs and disabilities in the school.
Functions and Services of the Division of Student Affairs of MSU-Main Campus
(Per BOR Res. No. 496, Series of 1970)
- Provides an effective channel of communication between the student body, on the one hand, and the administration, faculty and staff on the other;
- Receives from the students and student organizations’ suggestions and recommendations for the improvement of the University as well as complaints and grievances of students;
- Endeavors to explain the policies of the university;
- Endeavors to resolve student problems, provided that those that cannot be solved or lie beyond its competence shall be transmitted to higher authorities of the University for information, guidance or appropriate action;
- Coordinates the operation of units in charge of student services such as:
- University Infirmary
- Student Organizations
- Student Publications
- Student Residence Halls and Villages
- University Library
Guidance and Counseling
An integral part of education and vital component of human development, Guidance and Counseling provides professional assistance to the students and other constituents.
The guidance program endeavors to assist the students to formulate realistic life goals and make wise choices and decisions; and to assist students cope with their personal, social, emotional, academic and other challenges in order to facilitate their adjustment to college life.
- Assists students to render proper decision and lay possible alternatives regarding their academic, social, career and other aspects or concerns.
- Provides objective measurement of the client’s behavior through administering, scoring and interpreting tests, and informs them of the result. Translates the result through counseling and makes the clients know their strengths and weaknesses (i.e aptitude, mental ability, personality, etc.).
- Gives accurate information to the students.
- Posts relevant information to different colleges. Make sure that guidance services are known and available to all constituents of the University.
- Assists students derive right decision in choosing their course or profession through career pathing.
- Coordinates with different employment agencies and facilitates job-fairs, seminars and workshops for the graduating students and other interested constituents.
- Monitors and determines/identifies the current status of the students through call or text and sends communication letters after assessment on the previous counseling has been done.
- Research and Evaluation
- Conducts research, evaluation and studies concerning students/clients as strong bases for intervention in organizing programs and activities for the students. Finds out the status of the guidance services.
- Students Individual Inventory
- Gathers and keeps confidentially relevant data of students and their profile as basis for counseling and other intervention programs to address students’ academic, career, social and other concerns that are affecting their studies.
- Shifting of Courses
- Provides shifting orientation, group processing and counseling session and recommends students who are shifting of program of study to appropriate courses.
- Renders counseling and recommends students who got dismissed for re-admission.
Students’ Special Concerns and Other Engagements
Mainly responsible in handling, serving students’ needs and other activities in coordination with other stakeholders. Specifically, this section shall perform the following services, to wit:
- Darangen – Preparation to include the pictorials of graduating students, printing-production and releasing of the yearbook. Evaluate the liquidation of expenses and the early selection and creation of the Editorial Board/Staff and Advisers.
- Students’ Insurance Coverage – Facilitating, coordinating with legitimate insurance company providing insurance coverage to the students, as well as processing, facilitating and coordinating the insurance claims of the students.
- Educational and Research Fieldtrips – Managing, coordinating, facilitating the processing of the insurance certification of the students undergoing educational fieldtrips, practicum, OJT, seminars, training and the likes and issuance of necessary special orders from the University President.
- Student Discipline Board – Serves as the secretary and co-chair of the disciplinary board. Keeps the records, receives complaints, provides notice of meeting and issues subpoena to parties involved in any hearing or proposed amicable settlement to the board.
- Student Handbook – Takes the lead, facilitates all the activities of stakeholders relative to the preparation, printing-production and distribution of the University Student Handbook.
- Mindanao Varsitarian – Guides, coordinates, facilitates and assists the preparation, publication, production and distribution of the Mindanao Varsitarian (student publication). Evaluates the liquidation of expenses and the early selection of the Editorial Board/staff.
- University Student Leadership Award (USLA) – Takes the lead in selecting, facilitating, evaluating, and screening the students who may apply and qualify for the following: University Student Leadership Award (USLA), Ayala Young Leaders Congress (AYLC), Ten Outstanding Students of the Philippines (TOSP), Jose Rizal and others.
- Students’ Trainings, Seminar- Workshop Opportunities both Domestic and Foreign, Campus-Wide and System- Wide Leadership Summit – Takes the lead and facilitates linkaging and networking for the students attendance or participation in the trainings, workshops, seminars, and conferences, both domestic and foreign, including system-wide leadership summits.
- Obituaries and Other Crises – takes the lead, organizes, facilitates the students’ financial and other forms of assistance to be extended to any student affected.
- Student Welfare Assistantship Program (SWAP) – Takes the lead, facilitates, approves the implementation of the SWAP pursuant to BOR Resolution No. 06, Series of 1992.
- DSA Outstanding Student Leaders – Recognizing significant leadership performance of student leaders from the Association of Registered Campus Student Organizations (ARCSO), Supreme Student Government (SSG), and Seniors Council.
- DSA Student Service Award – Those students who extend Assistance or Services to the different student activities and programs of DSA pertaining to student activities which may either be co-curricular or extra-curricular.
Student Organizations Welfare and Development
(Chapter 62, University Code, June 1977)
A student organization of the University or of any college or school thereof shall be any association, club, fraternity, sorority, and order of any other form of organized group whose members are bonafide students of the University (Article 460, MSU Code).
Organizations that are sectarian, provincial, sectional or sectionalistic in name and in nature are not allowed in the University. Any organization which identifies itself with any cultural, religious or linguistic group which may tend to promote division instead of unification of students is not authorized (Article 461, MSU Code).
Organizations which aim to promote artistic, literary, dramatic, civic, cultural or other worthwhile goals are under the control and supervision of an adviser recommended by the students in coordination with the Director of Student Affairs and approved by the President (Article 462, MSU Code).
Mainly responsible to handle and address issues and concerns involving the welfare and development of Campus Student Organizations.
- Continuous Dialogue-Consultation with the Campus Student Organizations – takes the lead, organizes, coordinates and facilitates occasional dialogue and consultations with the various campus student organizations for issues and concerns affecting them.
- Registration and Accreditation of Campus Student Organizations – Evaluates, facilitates and approves the registration and accreditation of campus student organizations being a partner of the administration in the improvement of the university. Registration of campus organization is during the 1st Month of the 1st semester of the academic year.
- Supreme Student Government Activities, Colleges’ Student Councils, and Seniors’ Council (SC) – Administers, facilitates, and monitors the conduct of SSG Election. Monitors the conduct of election of every college student council. Monitors, implements, assists in the reorganization of the SC members, planning and implementation until the realization of all the activities and auditing of the disbursement of funds.
- Campus Student Organizations Co-Curricular and Extra-Curricular Activities – Assists in organizing, regulating, and coordinating the conduct and implementation of the extra- curricular activities duly approved by the organization and the university administration through the DSA.
- Recognition and Incentives of Campus Student Organizations – Plans, evaluates, and implements programs in recognition of the exemplary performances, accomplishments and citations of any organization. Provisioning or awarding of prizes or incentives for motivation purposes.
- Implementation of the Anti-Hazing and Other Relevant Laws -Conducts and organizes symposia, fora and dialogue-consultations or activities that will promote student awareness on the Anti-Hazing Law and other relevant laws duly promulgated by the CHED, DEPED, etc.
- Leadership Training and Development – Plans, organizes and conducts student leadership training and development as intervention in sustaining, motivating and strengthening the campus student organizations as partners in the campus wide development.
- Student Organization’s Involvement in the Cleanliness, Sanitation and Beautification – Plans, facilitates, coordinates the effective participation of the Campus Student Organizations in the university-wide cleanliness, sanitation and beautification drive.
- Campus Student Organization Participation in the Security, Peace and Order – Plans, organizes, conducts seminars, and coordinates with the Security Services Department on how to involve, sustain and maintain the cooperation between the student organizations and the Security Services Department.
- Financial Assistance, Exchange Program and Linkages -Plans, initiates, coordinates and links the campus student organizations with other organizations, entities both domestic and foreign, for any possible financial, scholarship or exchange program assistance.
Administrative and Finance
Mainly responsible in handling the administrative and financial support services for the employees or personnel and the smooth operation of the entire DSA office.
- Property, Supply and Logistics Support – Plans and implements programs on inventory and safekeeping of office supplies and properties. Ensures the availability of the needed supplies through scheduling, recording and requesting.
- Financing, Collection and Disbursement – Plans and implements program on how to effectively collect, handle, keep safe the collection of the office in the form of trust, donation and standing fund being generated and to properly monitor, conduct inventory of the disbursement and utilization thereof.
- Office Maintenance and Cleanliness – Plans on how to sustain the cleanliness and maintenance of the office area in order to achieve and maintain healthy and conducive working environment.
- Personnel Concern Including Attendance, Leave Application, Travel, and Daily Time Record (DTR) – Plans, monitors and keeps record of the personnel attendance, leave application (i.e. sick, maternity, vacation and study), travel and DTR and forwarding of the same to proper offices.
- Professional Growth and Study Grants – Plans, recommends and supports personnel to pursue graduate and post graduate studies, attend seminars, workshops and trainings both local and international.
- Liaisoning – Plans programs on how to strengthen coordination, linkages and cooperation with other offices of the University, other government agencies, non-government organizations (NGO) and other private entities. Specifically, facilitates effective communication and engagement with other colleges and offices/units of the University.
- Signing of Student University Clearance – Records, keeps confidentially important or relevant students’ data. Signs the University clearance of transferees and graduating students to ensure that students leave the University without liabilities from their respective colleges and other offices they have officially transacted with.
- Lost and Found Services – Records, keep safe and facilitates the return of the lost and found money or materials to the rightful owner as entrusted to the DSA office.
- Preparing and Releasing the Certificate of Good Moral Character – The certificate of good moral character will be issued to students who want to transfer to other university or to other academic institutions, to students who want to apply for employment as well as to students who wish to apply for scholarship grants and for any legal purposes. After preparing the same, it will be released to the former after having been approved by the DSA Director.
- Recognition and Incentives – Plans strategies, evaluates and monitors the accomplishment performance of every employee and the provisioning of recognition and incentive to deserving employees.
- Continuous Office Teambuilding – Plans strategies on how to sustain the conduct of office teambuilding purposely to strengthen camaraderie among employees thereby making them more efficient and effective in the discharge of their duties and responsibilities.
- Complaints and Grievances – Facilitates and settles misunderstanding that may arise between and among employees with the end view of maintaining a harmonious relationship among them. Otherwise, if such concern is beyond the control of the management, the same shall be referred to the higher ups for resolutions.